Secretary to the Trustee Board


Register your Interest

This is an exciting opportunity to volunteer for a charity that is passionate about giving young people the chance to develop their skills and confidence, both for their own benefit and for that of society as a whole. ESTEEM works with young adults to run Well-being, Social, Mentoring and Volunteering opportunities, with a youth-led and asset-based approach.

This voluntary role of Secretary to the board of trustees will include duties such as organising and minuting board meetings and some administrative duties to support the board.The main aim is for the Secretary to support the Co-chairs and the CO in ensuring the smooth functioning of the board of trustees.

Individuals are sought who have a strong empathy with ESTEEM’s goal of enabling young adults to flourish. The ESTEEM Secretary will be expected to contribute around 6 hours per month to the organisation, including board meetings, which run for 2 hrs every 2 months, from 6-8 pm at The Old School House, Shoreham.


Person Specification:


  • Excellent verbal and written communication skills.
  • Effective time management and organisational skills.
  • Ability to work to specified deadlines.
  • A keen eye for detail.
  • Experience of record keeping, information retrieval and dissemination of data/documentation to Trustees (or Directors or senior managers) and relevant parties.
  • Experience of writing agendas and concise minutes.
  • Competent computer user and able to communicate by email.
  • Able to exercise independent judgement and take reasonable care, skill and diligence in their role.
  • Commitment to working towards ESTEEM’s values of Trust, Support, and Respect.


  • Knowledge of Charity law and the voluntary sector.
  • Knowledge of or, or experience in, the role of a company secretary.
  • Knowledge and understanding of issues affecting young people.
  • Knowledge of Google Drive.


  1. Make a difference to the lives of young adults in our community. 
  2. Be part of a committed passionate team and meet new people of all ages. 
  3. Get board level experience for your CV, if that's of interest to you.

Practical Considerations

You would be carrying out your administrative responsibilities at home.  The board meetings are held at our office in Shoreham-by-Sea.

When do I need to be available?

Details Approximately 2 hours per month
Morning Afternoon Evening

Where does this role take place?

The Old School House
Ham Rd
West Sussex
BN43 6PA

Register your Interest

  • Details
  • Disabled Access
  • Equal Opportunities Policy or Statement
  • Expenses
  • Health and Safety
  • Induction
  • Insurance Cover for Volunteers
  • Other
  • Suitable for 13 - 16 years
  • Suitable for 16 - 18 years
  • Suitable for a group of volunteers
  • Suitable only for (e.g. 18+, LGBT, BAME, Women only)
  • Support on Offer
  • This role is adaptable for different abilities
  • Training