VOLUNTEER ADMIN OFFICER

Artspace

Register your Interest

Tasks and Responsibilities: 

  • To attend quarterly Trustee meetings in order to take and distribute minutes.
  • To keep the digital filing system (Dropbox) updated and orderly.
  • To support the Trustees and Lead Studio Facilitator with a range of admin tasks; correspondence, compiling lists of funders, updating spreadsheets, etc. 
  • To monitor the charity email inbox and respond and forward accordingly. 
  • To format and email / post out our quarterly Newsletter (which is  written by studio facilitators). 
  • To assist with the construction of funding bids, with support from other volunteers. 
  • To assist the Trustees with putting together monitoring and evaluation reports. 
  • To occasionally book volunteers onto relevant training courses.
  • To support the trustees in developing and maintaining all organisational policies and procedures.
  • To assist in updating our social media and ordering and distributing our advertising materials.  
  • Any additional project-based tasks in line with our strategy.

Skills

Essential Experience:

  • An ability to communicate clearly and effectively; both verbally and in writing.
  • A working knowledge of Microsoft Office applications.
  • An ability to be self-motivated across a broad spectrum of work.
  • An ability and commitment to work effectively in partnership with the Trustee board and other Artspace Brighton volunteers.
  • An ability to adapt in response to feedback and the lessons learned through practice.
  • An ability to work to meet deadlines.
  • An understanding of the importance of confidentiality. 

Desirable Experience:

ยท        Experience of working or volunteering in a previous administrative role.

Benefits

  1. Contributing to a community based mental health project which is volunteer lead and run to help us keeping providing the service
  2. Gaining knowledge, skills and experience
  3. Learning about how small charities function

and working with some great colleagues in an inclusive way!

Practical Considerations

The post-holder will need access to an internet-enabled device and most of the work can be undertaken from home. Once a quarter, the Volunteer Admin Officer will be required to attend a Trustee Meeting, usually hosted in central Brighton.

When do I need to be available?

Details Most of the work can be completed in your own time with deadlines agreed with whoever sets the task/s
Morning Afternoon Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Register your Interest

  • Details
  • Disabled Access
  • Equal Opportunities Policy or Statement
  • Expenses
    Travel expenses only
  • Health and Safety
  • Induction
  • Insurance Cover for Volunteers
  • Other
  • Suitable for 13 - 16 years
  • Suitable for 16 - 18 years
  • Suitable for a group of volunteers
  • Suitable only for (e.g. 18+, LGBT, BAME, Women only)
  • Support on Offer
    Induction/ one to one meetings/ team meetings
  • This role is adaptable for different abilities
  • Training
    Based on individual needs in agreement.