Volunteer Finance Officer

Artspace

Register your Interest

  • General responsibility for all financial processes
  • Monthly outgoings and expenditure reconciliation
  • Monthly membership accounting (income, checking studio fees, queries)  
  • Liaison with nominated Accountant on submission of annual charity accounts
  • Gift Aid processing (annual submission, declarations, liaison with HMRC)
  • Donations processing (restricted income, acknowledgements, accounting)
  • Oversight of online payments (online purchases, online donations, PayPal)
  • Payment of supplier invoices
  • Liaison with Studio Facilitators on membership processing
  • Liaison with Studio Facilitators on the purchasing of equipment
  • Ensuring gifted income is spent within specified restriction e.g. Trusts and Foundations , Grants
  • Reimbursing volunteer expenses
  • Management of petty cash
  • Cash processing
  • Liaise with Volunteer Coordinator on financial reporting at Trustee Meetings  
  • Attend periodic operations team meetings.

Skills

  • Professional and trustworthy in the handling of money
  • Interest in charity accounting
  • Highly organised and process-driven
  • An ability to communicate clearly complex processes with a range of colleagues and stake-holders
  • An ability to multi-task and to meet to agreed deadlines
  • An ability to implement effective administration systems
  • An ability and commitment to work effectively in partnership with the Trustee board and other Artspace Brighton staff and volunteers
  • An ability to communicate clearly and effectively; both verbally and in writing
  • A willingness to explore and develop new opportunities and initiatives in a highly organised manner.
  • A working knowledge of Microsoft Office applications
  • A knowledge of relevant charity legislation and accounting practices
  • Understanding and commitment to members' confidentiality
  • Experience of book keeping and/or charity accounting in small charities
  • Familiarity with basic accounting software/systems, ideally Xero.

Benefits

  1. Contributing to a community based mental health project which is volunteer lead and run to help us keeping providing the service.
  2. Gaining knowledge, skills and experience.
  3. Learning about how small charities function.

and working with some great colleagues in an inclusive way!

Practical Considerations

The post-holder will need access to an internet-enabled device and most of the work can be undertaken from home. Once a quarter, the Volunteer Finance Officer will be required to attend a Trustee Meeting, usually hosted in central Brighton.

When do I need to be available?

Details Most of the work can be completed in your own time with deadlines agreed with whoever sets the task/s.
Morning Afternoon Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Register your Interest

  • Details
  • Equal Opportunities Policy or Statement
  • Expenses
  • Health and Safety
  • Induction
  • Insurance Cover for Volunteers
  • Other
  • Suitable for 13 - 16 years
  • Suitable for 16 - 18 years
  • Suitable for a group of volunteers
  • Suitable only for (e.g. 18+, LGBT, BAME, Women only)
  • Support on Offer
  • This role is adaptable for different abilities
  • Training