Volunteer Minute Taker

Sussex Emmaus

Register your Interest

Sussex Emmaus supports people to work their way out of homelessness by providing a purpose as well as a stable home for as long as they need it. Our community is made up of over 50 Companions, 18 staff, over 30 volunteers and the Board of trustees. We run 7 social enterprises and are part of a federation of 28 Emmaus communities in the UK and of the International Emmaus movement.

We are looking for volunteer minute takers to support the Board and staff by…

  • Attending and minuting the meetings.
  • Sending draft minutes to the Chair for pre-approval.
  • Sending the pre-approved draft minutes to the Administrator.
  • Editing the minutes according to requests (if any) at the next meeting.
  • Sending the final version to the Administrator.


Skills

  •  Ability to listen to long meetings and extract everything that should be recorded.
  •  Very good command of the English language as well as attention to detail.
  •  Confidence in using Office, emails and video conference platforms (Zoom, Teams etc).

Benefits

  • We will pay reasonable travel expenses i.e. petrol/bus/train.
  • You will receive a general Volunteering induction (including a H&S induction).
  • You will receive help and guidance regarding minute taking and the process involved.
  • You will have the opportunity to get involved in the life of the community through open days, festivities and other activities or by joining working groups and workshops.

Practical Considerations

Meetings will mostly be held in-person but may alternatively be held via video calls or hybrid meetings. You will therefore be required to attend meetings at our Portslade site but are encouraged to do any editing/admin from home.

The community is accessible by bus (1, 1A) and train (Portslade Station) and is situated just up from Portslade Old Village. 

·         You will need to provide your own device (such as a laptop) for this role.

·         You will be asked to sign an NDA and apply for a DBS check (which is free of charge).

When do I need to be available?

Details Board meetings – 5-8 times a year for up to 3 hours each, usually on a Wednesday afternoon/evening General Purpose (GP) meetings – 6 times a year for up to 3 hours, usually on a Wednesday morning Annual General Meetings (AGMs) – 1 time a year, 1-2 hours, usually late afternoon/evening on a Wednesday at the end of October Other committee and working group meetings to be agreed as needed
Morning Afternoon Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Where does this role take place?

Drove Road
Portslade
Brighton
East Sussex
BN41 2PA

Register your Interest

  • Details
  • Disabled Access
  • Equal Opportunities Policy or Statement
  • Expenses
  • Health and Safety
  • Induction
  • Insurance Cover for Volunteers
  • Other
  • Suitable for 13 - 16 years
  • Suitable for 16 - 18 years
  • Suitable for a group of volunteers
  • Suitable only for (e.g. 18+, LGBT, BAME, Women only)
  • Support on Offer
  • This role is adaptable for different abilities
  • Training