Volunteer Minute Taker

Sussex Emmaus supports people to work their way out of homelessness by providing a purpose as well as a stable home for as long as they need it. Our community is made up of over 50 Companions, 18 staff, over 30 volunteers and the Board of trustees. We run 7 social enterprises and are part of a federation of 28 Emmaus communities in the UK and of the International Emmaus movement.

We are looking for volunteer minute takers to support the Board and staff by…

• Attending and minuting the meetings.
• Sending draft minutes to the Chair for pre-approval.
• Sending the pre-approved draft minutes to the Administrator.
• Editing the minutes according to requests (if any) at the next meeting.
• Sending the final version to the Administrator.

Skills

•  Ability to listen to long meetings and extract everything that should be recorded.
•  Very good command of the English language as well as attention to detail.
•  Confidence in using Office, emails and video conference platforms (Zoom, Teams etc).

Benefits

• We will pay reasonable travel expenses i.e. petrol/bus/train.
• You will receive a general Volunteering induction (including a H&S induction).
• You will receive help and guidance regarding minute taking and the process involved.
• You will have the opportunity to get involved in the life of the community through open days, festivities and other activities or by joining working groups and workshops.

Practical Considerations

Meetings will mostly be held in-person but may alternatively be held via video calls or hybrid meetings. You will therefore be required to attend meetings at our Portslade site but are encouraged to do any editing/admin from home.

The community is accessible by bus (1, 1A) and train (Portslade Station) and is situated just up from Portslade Old Village. 

·         You will need to provide your own device (such as a laptop) for this role.

·         You will be asked to sign an NDA and apply for a DBS check (which is free of charge).

When do I need to be available?

Details	Board meetings – 5-8 times a year for up to 3 hours each, usually on a Wednesday afternoon/evening General Purpose (GP) meetings – 6 times a year for up to 3 hours, usually on a Wednesday morning Annual General Meetings (AGMs) – 1 time a year, 1-2 hours, usually late afternoon/evening on a Wednesday at the end of October Other committee and working group meetings to be agreed as needed

	Morning	Afternoon	Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Where does this role take place?

Register your Interest